How ShotFlow improves real-time task tracking
For decades, many companies have been struggling to have a clear vision of their production processes. Between chaotic deadline management, unclear asset tracking, and complicated coordination between teams, inefficiencies are piling up.
Validations are often delayed because follow-up is based on Excel files, lengthy email exchanges, and manual processes. As soon as production starts, projects become difficult to follow, leading to confusion for customers and overloading teams with administrative tasks instead of letting them focus on the quality of the content.
With ShotFlow, everything changes. Thanks to its real-time monitoring system, teams and customers have instant access to the progress of projects, wherever they are. The result: less uncertainty, a smoother workflow, lower costs, and faster delivery times.
Why is production monitoring a major difficulty?
Before adopting ShotFlow, creative teams and brands faced several major challenges in monitoring their production.
No centralized dashboard
Customers didn't know where their assets were: were they photographed? Retouched? Ready for validation?
The team sent updates via email, but that increased unnecessary exchanges and slowed work.
Slow and ineffective communication
Asset tracking was based on emails, Excel files, and Slack messages.
It was impossible to see the big picture, which caused time losses and delays.
Delayed validations
Customers received files too late, leading to urgent change requests, additional retouching, and even reshoots.
Consequence: exploding production costs and missed deadlines.
No real-time collaboration
Marketing, creative, and brand management teams worked in silos.
A lack of synchronization that generated misunderstandings and last-minute changes.
Lack of performance analytics
The teams had no accurate data on the performance of their workflow.
Impossible to identify the blockages, which slowed production even more.
ShotFlow: real-time visibility at each stage of production
Thanks to its cloud dashboard, ShotFlow allows smooth, fast and accurate monitoring from the start to the end of production.
Instant upload of shots
As soon as an image is captured, it is immediately available to teams and customers.
No need for manual transfers, everything is automated.
Live asset tracking
Each image follows a clear path with a status updated in real time:
- Captured
- In retouching
- Awaiting approval
- Validated
This monitoring allows teams and customers to have total visibility and to better manage their workflow.
Automatic notifications
As soon as a status changes, everyone is notified instantly.
The result: faster validations and better fluidity in production.
Fewer emails, more efficiency
ShotFlow replaces Excel files and endless email exchanges.
All information is centralized on a single platform.
50% reduction in approval times
Thanks to ShotFlow, customers validate their files in one click, without waiting for the end of the project.
Faster validations lead to shorter timeframes.
An immediate and lasting impact on content production
In content production, timing is key. Without good follow-up, delays and errors are costly and slow down the entire production chain. Before ShotFlow, teams spent too much time juggling emails and Excel files.
With ShotFlow, they have a real-time overview, allowing them to make decisions more quickly and improve their performance.
Shorter deadlines
Approval times have been reduced by 50%, speeding up all production.
Thanks to better foresight, teams more easily meet deadlines.
More efficiency between teams
40% of working time saved thanks to the automation of updates.
Teams can focus on creating, instead of wasting time managing workflow.
More transparency and trust with customers
Customers have a clear view of each stage of production, eliminating confusion.
Better project management strengthens relationships and trust between teams.
Fewer costs, more profitability
Fewer errors, fewer corrections, shorter lead times: production costs less.
Better efficiency directly boosts the return on marketing investment.
Decisions based on reliable data
Real-time analyses make it possible to identify blocking points and to optimize processes.
The company can adjust its strategy to become even more efficient.
Case study: a successful transformation
A major retail player has adopted ShotFlow to improve the management of its product content. Prior to implementation, it faced validation delays, ineffective follow-up, and internal communication issues.
After ShotFlow, the results are impressive:
- 65% reduction in emails related to production monitoring
- 50% faster photo validation
- 20% savings thanks to the reduction of reshoots
- 98% of product launches delivered on time
One creative director summed up the impact as follows:
“ShotFlow has completely changed the way we manage production. Tracking our assets has become incredibly easy and our team is much more efficient.”
Why real-time transparency is the future of content production
Today, real-time visibility is no longer a luxury, but a necessity for brands that want to grow.
With ShotFlow, you benefit from:
- Fluid coordination between all your teams
- Instant monitoring of your production
- A scalable system, capable of managing large volumes
Conclusion: Simplify and Optimize Your Workflow Today
The days of Excel files and endless email validations are over.
With real-time tracking, ShotFlow turns content production into a smooth, fast, and efficient process. No need to waste time on administrative tasks: your teams can focus on what matters most and produce more, better and faster.
Are you ready to optimize your production and increase efficiency? Learn how ShotFlow can revolutionize your workflow now.
